Asian Weddings

• You use one of our designated caterers and liaise directly with them for menu selection and payment for their services.
• You are precise with your numbers as we will only have seating for the numbers you confirm
• Final numbers are given to us 30 days prior to the event
• Seating plan (if required) sent to us 1 weeks prior to event
• You liase with your event co-ordinator regularly to ensure they have all the correct details
• You make payments at the required intervals set out in the event contract. Delay in payment could cause delays in the organising of your event
• Children are supervised at all times
• You advise us if you are hiring any external companies i.e. AV, Entertainment, Videographer, Décor etc. for your event as we require their health and safety documents to be received and approved by us a minimum of 7 days prior to the event. Failure to provide suitable health & safety documentation may result in the contractor being refused entry to the venue.

As an example, we require:

• An in-date certificate of Public & Product Liability Insurance
• Health & safety policy
• Risk analysis
• Method statement
• FR certificates for any material used
• PAT certificates for electrical appliances
• You familiarise yourself with our terms and conditions which are available here

Additional Information

Cancellation

In the unlikely event that you need to cancel your event, please note that all payments made are non-refundable and cancellation charges may be incurred dependent upon the time between cancellation and when the event was due to take place. Full cancellation terms can be found here

Room Hire charges

Both the Basic and the Deluxe package include 12 hours access to the venue, as a general rule this would include 4 hours set up time, 6 hours event time and 2 hours breakdown time. This gives your chosen contractors time to set up and remove any décor you have ordered, and the catering company time to prepare your meal. Should you require additional time for your contractors then an additional room hire charge will apply. Your wedding co-ordinator will be able to give you a full quote, however, as a guideline the charge will be approximately £300 per hour for every hour or part of that you need outside of the 12 hour package allowance.

Chair covers and sashes

To add white chair covers and a coloured sash to a basic package would incur a £2.50 per person charge.

The Deluxe wedding package includes white chair covers and a sash from the below list. Chair bands and colours not listed below can be provided at an additional charge.

Pyrotechnics, haze, dry ice, smoke machines, glitter cannons

The use of pyrotechnics is permitted in NEW DOCK Hall providing we are made aware in advance and all health and safety documents have been received and approved. To enable this to happen we require you to hire 4 fire wardens from us. Their sole job

is to ensure the safety of your guests for the duration of the time the effects are being used and for the time it takes for smoke/haze to clear from the room.

The use of pyrotechnics is NOT allowed in the Royal Armouries Museum.

Event Extras

Room Décor

• White ceiling swagging with cluster lights £2,500.00
• 6m diameter circular truss with string lights £500.00
• Long LED string chandelier £100.00 each (package includes 4)
• Short LED string chandelier £80.00 each (package includes 12)

Décor package (all of the above) £3,700.00

Corkage

Both the Basic and the Deluxe package include the facility for you to provide unlimited soft drinks. RAI will provide the glassware, ice & staff to serve.

The deluxe package give you the ability to provide unlimited alcoholic drinks, should you wish to add this facility to the basic package this can be done at a cost of £5.00 per person, chargeable on 100% of guests

LED lit cocktail bar

Package to include:-

• 2m x 2m LED lit cocktail bar in the colour of your choice
• Professional cocktail mixologists
• Cocktail design specific to your ingredients
• Cocktail shakers, glasses, Ice & straws

@ £1,600 inc VAT

Chocolate Fountain

Package to include:-

• Chocolate fountain with coloured lit plinth
• Chocolate (choice of milk, dark, orange, white and cappuccino)
• Staffing
• Fruit i.e. Strawberries, grapes
• Wafers, Marshmallows etc…

@ £620 inc VAT